Accounting & Reports
Dealership accounting in DealersCloud is the Accounting & Reports module of the all-in-one dealer management platform built for independent car dealers. It tracks front and back gross, payables and receivables, and 60+ real-time metrics with automated profit and loss reporting. Because it runs in the same system as inventory and desking, the deal that gets written is the deal that gets posted, without re-keying it into a second program.
What it does
Accounting tracks both halves of what a car makes: the front gross on the vehicle and the back gross from the finance office. Desking and F&I run in the same platform, so both figures come from the deals your team desks.
What the store owes and what it is owed are kept in the same system as the inventory and the deals. The deal, the vehicle and the books read from the same data, so a floor plan payable sits on its vehicle rather than in a spreadsheet that someone has to match back to a stock number.
Reports cover 60+ real-time metrics with profit tracking, on dashboards that track the KPIs the store runs on. Profit and loss reporting is automated.
When you run floor plan management in DealersCloud, each payoff posts as a transaction in the same accounting the rest of the dealership runs on, so the cost of holding a car and the gross on selling it sit in one system instead of being kept in agreement between two.
When you run the Buy Here Pay Here module, every customer payment is a transaction in the same accounting as the rest of the store, so the note portfolio is not a second set of numbers to bring into line at the end of the month.
The reports view
The window shows the reports view with demo data: units sold this month, average front gross, average back gross, average days to sell, and gross by week.
How it works in a store
A store buys a car at auction and floors it. In DealersCloud the floor plan payable sits on that vehicle - the provider that financed it, the floor date and the amount due - so the car and the note are one record from the first day, not a unit in one system and a row in a spreadsheet.
A salesperson desks the deal: payments, the trade, the credit application and F&I products on one worksheet, then the sales forms print. That deal is what reaches the books. Nothing is re-keyed, so the front gross on the car and the back gross from the finance office show up on the dashboard in real time.
When the unit sells, the floor plan payoff is a transaction in the same accounting, so the cost of holding the car and the gross on selling it sit side by side. If the store carries the paper on the Buy Here Pay Here module, each customer payment posts to the same accounting too, already split across principal, interest and sales tax.
The owner reads the store's numbers in the reports: 60+ real-time metrics, automated profit and loss, and the KPIs on the dashboard, drawn from the deals the team actually desked.
Connected to the rest of the platform
Where the deal that reaches the books is written: payments, trades, credit applications and F&I products on one worksheet, with the sales forms printed from it.
Per-unit floor plan payables with the provider, floor date and amount due, curtailments as their own list with their own payment history, and payoffs posted to the same dealership ledger.
In-house financing serviced where the deal was written, with every payment posted to the same books the rest of the store runs on.
One record per vehicle carries the VIN decode, the photos, the price and the feeds - the same record a floor plan payable is attached to.
Included, and what is premium
Accounting & Financial Reports is part of what every DealersCloud quote covers, alongside the CRM, inventory, deal desking and F&I, the website, marketing feeds and unlimited users. The pricing page lists everything a quote includes.
DealersAI is the AI module of DealersCloud: it answers every lead instantly by text, email and web chat, 24/7, answers the phone when staff can't, and runs inside DealersCloud or alongside a dealer's existing DMS.
AI Business Insights is a premium module, priced by dealership size and AI usage.
Pricing is a custom quote for your dealership: a flat monthly subscription with unlimited users and no per-seat licenses. Buy Here Pay Here ships as its own module.
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Guides
A specialist walks you through the platform on your own inventory and quotes your store.
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