Inventory management
DealersCloud inventory management is where an independent dealership keeps every vehicle it stocks. One record per vehicle carries the VIN decode, the photos, the price and the marketplace feeds, from the day it lands to the day it sells. Because it is part of one platform, the same record runs your dealer website and carries into the deal, and the leads it produces land in your CRM. It is included with every plan.
What it does
A vehicle is entered once, and the listing, the feeds, the deal and the books read from that record. Where a capability below is a premium DealersAI module or a module of its own, it says so.
DealersAI is the AI module of DealersCloud: it answers every lead instantly by text, email and web chat, 24/7, answers the phone when staff can't, and runs inside DealersCloud or alongside a dealer's existing DMS.
The VIN decoder is part of inventory management on every plan. Decoding the VIN when the unit is entered means the record starts from what the vehicle actually is, and the listing, the feeds and the deal read from that one record rather than from a copy per system.
Photos live on the vehicle record, and lifecycle management follows the unit until it sells. CARFAX connects to the same record, so vehicle history sits alongside the VIN decode, the photos and the pricing, and the people working the car all see the same thing.
Every unit carries pricing analytics. For a view of the wider market, Price Analysis adds competitive pricing and market days supply, and Sales Intelligence makes restocking recommendations based on your own past deal velocity - both of them premium DealersAI modules.
The unit is entered once, with its VIN decode, photos and price, and automated inventory feeds carry it out to marketplaces such as Cars.com, CarGurus and Autotrader. Change the price in one place and the listings follow, and the leads those marketplaces produce come back into the same CRM queue as every other lead.
The AI Description Generator comes with every plan. It writes a 200-300 word SEO description with headlines in 3-5 seconds, turns technical specs into benefits a shopper cares about, localizes the text with your city and state, and applies it to the vehicle in one click, with no copying and pasting. Warranty, about-us, financing and disclaimer text you type once can be added to every description word for word, and varied by lot or store.
AI Vehicle Appraisal, a premium DealersAI module, decodes a VIN into a value backed by live market comps and book values, with four-tier pricing (Instant, Auction, Retail, Avg), a condition scan from up to 10 photos and an A-D data grade that shows how solid the number is.
Floor plan management is its own module of the platform, and it works on the same vehicle record. When a unit is floored, the payable is attached to the vehicle: the provider that financed it, the floor date and the amount due, next to its year, make, model, VIN and mileage. Curtailments are tracked as their own payable, sold-but-not-paid-off units stand out, and payoffs post to the same books as the rest of the dealership.
The inventory list
An example list, shown with demo data. Each row is one vehicle record, with its price, days on lot and status.
An aged list is a work queue, not a report. Each unit on it needs a decision - reprice it, re-merchandise it, move it or wholesale it - and the decision is easier when the price, the photos and the listing are all on the record in front of you.
How it works in a store
A pickup arrives from the auction. It is entered once, by VIN, and the decode sets up the record. The photos go on that record, the CARFAX history sits with it, and because the truck is floored, the lender, the floor date and the amount due are attached to the same unit instead of living in a spreadsheet.
Once the photos are on, the AI Description Generator writes the listing copy and applies it in one click, with your own warranty and disclaimer text added word for word. The feeds carry the truck out to the marketplaces, and your DealersCloud dealer website shows it too, because the website reads the same live inventory.
A shopper asks about it on CarGurus at nine at night. The lead lands in the same CRM queue as a lead from the website, the phone or the lot, and if you run DealersAI's premium AI Auto-Response, it replies instantly from live inventory and hands the conversation to your team. If the truck sits instead, pricing analytics on the unit - and market days supply, with the premium Price Analysis module - give you something to act on before the next curtailment comes due. How to read a dealership aging report covers the weekly routine.
When it sells, the deal is desked against the same vehicle: payments, the trade, credit applications and F&I products on one worksheet, then the sales forms print instantly. When you pay off the floor plan, the payoff posts to the same books as the sale, and nothing is re-keyed into a second program.
Connected to the rest of the platform
Inventory is one module of DealersCloud, and the modules around it work from the same data. Here is how each one connects to it.
Your DealersCloud dealer website is not a separate catalogue to maintain: it reads the same live inventory the feeds do, and every lead it captures lands in the CRM.
Leads from your website, the marketplaces, the phone and the lot land in one queue, with every email and text kept on the customer record.
Payments, trades, credit applications and F&I products on one worksheet, then the sales forms print instantly.
The full floor plan module: every floored unit with its lender and its clock, and payoffs on the same books.
Which marketplaces the feeds reach, and how one price change carries out to all of them.
History on the inventory record, and available to show shoppers on your dealer website, with your existing CARFAX subscription.
A repossession sends the unit back into inventory with its mileage recorded, so it can be reconditioned and re-listed without being re-entered as a new unit. Buy Here Pay Here is a module of the platform - ask for it when you request a quote.
In stores that run its premium AI Auto-Response, DealersAI checks live inventory before it answers, so shoppers get real information about real cars. For stores with more than one location, it offers cars from the customer's own store first and says so when a match is at another location.
Included, and what is premium
Inventory Management & VIN Decoder
One record per vehicle, from arrival to sold.
Marketing Feeds (Cars.com, CarGurus, etc.)
Automated inventory feeds to the marketplaces.
Description Generator
SEO-ready vehicle descriptions, applied in one click.
Custom Dealership Website
Runs on the same live inventory.
Data Migration Assistance
Historical inventory, images and documents come across with you.
Mobile App Access
Runs in the same system as the rest of the platform.
Unlimited Users
No per-seat licenses.
DealersAI
AI Vehicle Appraisal
Market-based trade-in valuations.
Price Analysis
Competitive pricing and market days supply.
Sales Intelligence
Data-driven inventory recommendations.
AI Business Insights
Health Scores (0-100) across inventory, CRM and deals.
DealersCloud is priced as a custom quote for each dealership: a flat monthly subscription with unlimited users and no per-seat licenses. Premium DealersAI modules are priced by dealership size and AI usage. See everything a plan includes →
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